EARTH ANGELS ORGANIZATION

Volunteer Applicant Privacy Notice

Last updated: September 2026

Earth Angels Organization ("Earth Angels," "we," "our," or "us") respects your privacy and is committed to handling your personal information responsibly, transparently, and securely.

This Privacy Notice explains how we collect, use, store, share, and protect personal information submitted through our volunteer application and screening process.

1. Who Is Responsible for Your Information?

The organization responsible for processing your application information is:

Organization: Earth Angels Organization
Business or mailing address: earthangels.org@proton.me
Privacy contact: earthangels.org@proton.me

2. Information We Collect

When you apply to volunteer, we may collect:

Basic information

Full name and preferred name
Email address
Country, city, or region
Age eligibility confirmation
Preferred communication method
Languages spoken

Volunteer application information

Skills and interests
Relevant experience and qualifications
Availability and preferred activities
Motivation for volunteering
Responses to screening questions
Portfolio or professional website links, if voluntarily provided

Verification and onboarding information

For certain positions, we may separately request additional information necessary to verify identity, relevant credentials, references, or suitability for specific responsibilities.

We will explain the purpose of these checks before requesting additional information.

We do not require government identification documents from all applicants as part of the initial application.

3. How We Use Your Information

We process applicant information to:

Receive and review volunteer applications.
Communicate with applicants.
Evaluate suitability for volunteer opportunities.
Match applicants with appropriate responsibilities.
Conduct necessary role-specific screening.
Arrange interviews, training, and onboarding.
Maintain volunteer and authorization records.
Protect animals, volunteers, shelters, donors, and the organization.
Investigate relevant safety or misconduct concerns.
Comply with applicable legal obligations.

We will not use applicant information for unrelated marketing without an appropriate legal basis and, where required, separate consent.

4. Legal Basis for Processing

Where applicable under the Philippine Data Privacy Act of 2012 and other relevant privacy laws, we process personal information based on appropriate lawful grounds, which may include:

Your informed consent for specified processing activities.
Steps requested by you in connection with your volunteer application or proposed volunteer arrangement, where legally applicable.
Compliance with legal obligations.
Legitimate interests, where permitted and not overridden by your rights.
Other grounds specifically permitted by applicable law.

Some types of sensitive personal information require additional legal safeguards and a valid basis specifically applicable to that information.

Providing consent does not remove your rights under applicable privacy laws.

5. Third-Party Services

Earth Angels may use external service providers to operate its volunteer recruitment system to:

Collect volunteer applications.
Organize application and screening records.
Communicate with applicants.

These services may process or store information in countries outside your country of residence.

We will assess relevant privacy protections and use appropriate contractual, organizational, and technical safeguards where required.

We do not sell volunteer applicants' personal information.

6. Who Can Access Your Information?

Applicant information will be accessible only to authorized individuals who reasonably require it for recruitment, verification, onboarding, or related administrative responsibilities.

Where necessary, limited information may be shared with prospective shelter partners or supervisors for approved assignments, subject to appropriate safeguards and notice.

We may disclose information to authorities or other parties when legally required or otherwise lawfully permitted.

7. International Data Transfers

Because Earth Angels aims to support volunteers internationally, personal information may be processed across national borders.

Where cross-border transfers occur, we will consider applicable legal requirements and appropriate safeguards, including restrictions on access, service provider protections, and relevant contractual arrangements.

8. Data Retention

We will retain personal information only for as long as reasonably necessary for the purposes described in this notice or as required by applicable law.

Our proposed retention schedule is:

Unsuccessful or withdrawn applications: Normally deleted or anonymized within 12 months after the application decision or withdrawal, unless a longer period is lawfully justified.
Accepted volunteer records: Retained during the volunteer relationship and normally reviewed for deletion within 24 months after it ends, subject to applicable legal, safety, or recordkeeping requirements.
Identity verification materials: Retained only for the minimum period necessary; verification outcomes should ordinarily be recorded instead of keeping unnecessary document copies.
Incident records: Retained according to a documented, proportionate schedule reflecting legal and safety requirements.

9. How We Protect Your Information

Earth Angels will implement reasonable safeguards appropriate to the information processed, including:

Restricted access to applicant records.
Strong account authentication.
Appropriate access permissions.
Secure handling of verification materials.
Limited collection of sensitive information.
Periodic review of stored records.
Procedures for reporting and responding to suspected data breaches.

No online system can guarantee absolute security, but we will take reasonable steps to reduce risks.

10. Your Privacy Rights

Depending on applicable law, you may have rights to:

Be informed about how your information is processed.
Access personal information held about you.
Request correction of inaccurate or incomplete information.
Withdraw consent where consent is the applicable legal basis.
Object to certain processing.
Request blocking, erasure, or destruction where legally applicable.
Exercise applicable data portability rights.
Lodge a complaint with a relevant data protection authority.
Seek remedies available under applicable law.

Some requests may be subject to lawful exceptions or retention requirements.

11. How to Exercise Your Rights

To ask questions about your information or submit a privacy request, contact:

earthangels.org@proton.me

Subject: Volunteer Application — Privacy Request

We may need to verify your identity before fulfilling certain requests to protect your information from unauthorized disclosure.

We will respond within timeframes required by applicable law.

12. Application Decisions

Earth Angels may use application responses to help organize and prioritize recruitment.

We do not intend to make consequential volunteer acceptance or rejection decisions solely through automated profiling without appropriate human review.

13. Children's Information

The standard volunteer application is intended for individuals aged 18 or older.

Individuals under 18 should not submit the standard adult application. Any future youth volunteer program will require separate procedures, appropriate parental or guardian involvement, and additional safeguarding measures.

14. Updates to This Notice

We may update this notice when our volunteer operations, technology, legal obligations, or data practices change.

The latest applicable version will be made available through our official volunteer recruitment channels.

Material changes will be communicated where required.

15. Contact Information

For questions about this Privacy Notice or your personal information:

Earth Angels Organization
earthangels.org@proton.me

Effective date: September 2026
Version: 1.0

EARTH ANGELS ORGANIZATION

Volunteer Applicant Privacy Notice

Last updated: September 2026

Earth Angels Organization ("Earth Angels," "we," "our," or "us") respects your privacy and is committed to handling your personal information responsibly, transparently, and securely.

This Privacy Notice explains how we collect, use, store, share, and protect personal information submitted through our volunteer application and screening process.

1. Who Is Responsible for Your Information?

The organization responsible for processing your application information is:

Organization: Earth Angels Organization Business or mailing address: earthangels.org@proton.me Privacy contact: earthangels.org@proton.me

​

2. Information We Collect

When you apply to volunteer, we may collect:

Basic information

Full name and preferred name

Email address

Country, city, or region

Age eligibility confirmation

Preferred communication method

Languages spoken

Volunteer application information

Skills and interests

Relevant experience and qualifications

Availability and preferred activities

Motivation for volunteering

Responses to screening questions

Portfolio or professional website links, if voluntarily provided

Verification and onboarding information

For certain positions, we may separately request additional information necessary to verify identity, relevant credentials, references, or suitability for specific responsibilities.

We will explain the purpose of these checks before requesting additional information.

We do not require government identification documents from all applicants as part of the initial application.

3. How We Use Your Information

We process applicant information to:

Receive and review volunteer applications.

Communicate with applicants.

Evaluate suitability for volunteer opportunities.

Match applicants with appropriate responsibilities.

Conduct necessary role-specific screening.

Arrange interviews, training, and onboarding.

Maintain volunteer and authorization records.

Protect animals, volunteers, shelters, donors, and the organization.

Investigate relevant safety or misconduct concerns.

Comply with applicable legal obligations.

We will not use applicant information for unrelated marketing without an appropriate legal basis and, where required, separate consent.

4. Legal Basis for Processing

Where applicable under the Philippine Data Privacy Act of 2012 and other relevant privacy laws, we process personal information based on appropriate lawful grounds, which may include:

Your informed consent for specified processing activities.

Steps requested by you in connection with your volunteer application or proposed volunteer arrangement, where legally applicable.

Compliance with legal obligations.

Legitimate interests, where permitted and not overridden by your rights.

Other grounds specifically permitted by applicable law.

Some types of sensitive personal information require additional legal safeguards and a valid basis specifically applicable to that information.

Providing consent does not remove your rights under applicable privacy laws.

5. Third-Party Services

Earth Angels may use external service providers to operate its volunteer recruitment system to:

Collect volunteer applications.

Organize application and screening records.

Communicate with applicants.

These services may process or store information in countries outside your country of residence.

We will assess relevant privacy protections and use appropriate contractual, organizational, and technical safeguards where required.

We do not sell volunteer applicants' personal information.

6. Who Can Access Your Information?

Applicant information will be accessible only to authorized individuals who reasonably require it for recruitment, verification, onboarding, or related administrative responsibilities.

Where necessary, limited information may be shared with prospective shelter partners or supervisors for approved assignments, subject to appropriate safeguards and notice.

We may disclose information to authorities or other parties when legally required or otherwise lawfully permitted.

7. International Data Transfers

Because Earth Angels aims to support volunteers internationally, personal information may be processed across national borders.

Where cross-border transfers occur, we will consider applicable legal requirements and appropriate safeguards, including restrictions on access, service provider protections, and relevant contractual arrangements.

8. Data Retention

We will retain personal information only for as long as reasonably necessary for the purposes described in this notice or as required by applicable law.

Our proposed retention schedule is:

Unsuccessful or withdrawn applications: Normally deleted or anonymized within 12 months after the application decision or withdrawal, unless a longer period is lawfully justified.

Accepted volunteer records: Retained during the volunteer relationship and normally reviewed for deletion within 24 months after it ends, subject to applicable legal, safety, or recordkeeping requirements.

Identity verification materials: Retained only for the minimum period necessary; verification outcomes should ordinarily be recorded instead of keeping unnecessary document copies.

Incident records: Retained according to a documented, proportionate schedule reflecting legal and safety requirements.

​

9. How We Protect Your Information

Earth Angels will implement reasonable safeguards appropriate to the information processed, including:

Restricted access to applicant records.

Strong account authentication.

Appropriate access permissions.

Secure handling of verification materials.

Organization: Earth Angels Organization
Business or mailing address: earthangels.org@proton.me
Privacy contact: earthangels.org@proton.me

Earth Angels Organization
earthangels.org@proton.me

Effective date: September 2026
Version: 1.0